DEPARTMENT OF PUBLIC DIPLOMACY

The key functions of the Department are:

  • Promoting Uganda's image both at home and abroad by actively and continuously engaging various stakeholders (i.e. civil society, media, private sector, academia, international community, etc.) through publications, seminars, regular press briefings, use of social media, etc.
  • Ensuring that the public in Uganda and abroad (through our missions) have accurate updates on foreign policy developments and domestic economic and social policies that have bearings on Uganda's image and reputation abroad.
  • Engaging the media and the non-media channels in cultural diplomacy, public information, internal broadcasting, education and political action to reflect the country's policies in the correct perspective and dispel any wrong impression about the same. 
  • Articulating government core functions, policies, positions and regulations nationally, regionally and internationally with a view to protecting, promoting and projecting the country's image.
  • Providing assistance and avenues for highlighting Uganda's foreign policy priority focus, achievements, challenges and branding and rebranding of both the Ministry and Government. 
  • Cascading the National Communication Strategy to all levels in the Ministry and missions abroad.
It is envisioned that the Department would have 3 Divisions and an audio-visual unit:

MEDIA & PUBLIC RELATIONS DIVISION: 

This Division is responsible for setting the agenda in the media on anything that relates to Uganda's foreign policy. The principle followed is not to wait for others to break the news but set the agenda and turn any news event or story into a platform to promote Uganda and the Ministry. It would handle Public Outreach, Public Relations. 

The Media Liaison Division will among others be responsible for

  • Accurate and timely information content that goes up on the 36 MoFA websites. 
  • Media Relations: Talking with the media, fielding questions from reporters, arranging for interviews with key individuals in the organization preparing press releases to make the media aware of Ministry events, achievements and official positions.
  • Crisis Monitoring and Communication
  • Liaison with the Public Relations Companies hired by GoU on promoting Uganda abroad. 
  • Coordination of Opinion pieces in print media by Ministry Staff 
  • It will be responsible for organizing an Editor's forum, maintaining an updated media communication list and events that involve the media
  • Will keep and maintain an up to date communication database of all staff for efficient communication. 
  • Responsible for the publication of the official MoFA Magazine/Journal and any other promotional articles
  • Monitoring Social Media activity in line with the agreed Social media Marketing Plan. It will collect media reports on anything about Uganda that is trending in the media. Tracking negative mentions on television, radio (local and international) and any other social media platform. Maximizing positive use of social media to build the Ministry's image. Managing a Twitter feed, a Facebook page and a YouTube channel, Monitoring public comments about the organization on the Internet and early warning of any emerging trends or problems.
  • The Department will ensure that before any major event, the Ministry's engagement on social media targets those that have opinion on foreign policy with a huge public following. "Twitter allies" will be invited before every major event and discuss with the responsible experts in order to gain a clear understanding of the event and how it will promote Uganda's foreign policy.  
  • Crisis Communication: Ensuring that in the event that the Ministry or the country is struck by a disastrous event that ruins its public image appropriate steps are taken to repair this damage, communicate how it is dealing with the problem and regain control of its message.
  • Responsible for mailing list of Media Officers in Resident Missions and Missions abroad
  • Represents the Ministry on the Government Communicators Forum

CORPORATE BRANDING AND MARKETING DIVISION: 

Corporate branding paints a corporate image of the MoFA to the public and shapes the perception of visitors or clients to ensure that it exudes soft power as well as handling of Promotional Advertising of the Ministry at home and abroad. It would manage the messages and outward appearances of the Ministry, where it is seen and who sees it from mission statements to implementation. It serves as the face of the Ministry, coordinating and producing all materials representing our business. It is this Division's job to reach out to prospects, customers, investors and/or the diplomatic community, and create an overarching image that represents the Ministry in a positive light that is, Brand MoFA. Marketing is typically responsible for selecting and managing the agencies and vendors who produce marketing materials and or/provide marketing support. These may include ad agencies, print vendors, PR agencies or specialists, Web providers, etc.

Under Corporate Branding, the division will 

  • Ensure the visual identity of the Ministry is distinct, recognizable and respectable. 
  • Create and disseminate standard templates for Ministry's visual image using set/agreed guidelines. This will include looking at internal communication and branding of emails ensuring uniformity on corporate identity for email, identity cards, business cards, setting and enforcing the standard publication font, quality of headed papers and stationery, use of the Ministry logos for all internal and external communication. 
  • It will give guidance to the procurement department and estates department on the appearance of MoFA public spaces (both for HQ and Missions abroad), meeting rooms, lobbies, wall art etc to ensure that the Corporate Identity of the MoFA is not lost as it markets the work of other departments. 
  • Manage the Ministry's Gift Policy and ensure that Official Government delegations and officials carry gifts that are commensurate with the image and standard of a Foreign Ministry
  • Give guidance on Ministry decor, signage, graphics, promotional posters, special websites for official events, conferences and ceremonies organized by the Ministry of Foreign Affairs and Missions abroad and ensures that during events, customized banners are designed and placed in strategic locations.
  • Be responsible for the creation/design of Ministry templates, uniforms, decals, stickers, labels, branded stationery and branded gift and promotional items. Create the materials that describe and promote our core products and/or services, and keep them up-to-date as those products and services evolve.
  • Be responsible for the typesetting, graphics, photography and cover designs for all Ministry publications in line with the agreed Corporate Branding Policy of the Ministry
  • Design, Brand and make adverts for national days, events, celebrations and sponsors. This branded content will be customized to official languages of our different host countries abroad and used at different Missions 
  • Responsible for sourcing advertorial sponsorship packages from Ministry partners, foreign missions and their business partners. 
  • In close consultation with the Protocol Department will take charge of managing the corporate image during all stage managed events such as dinners, plays, events, awards, Ministerial Dinners and diplomatic fairs where the diplomatic corps are invited to an exhibition to show case their national products that are of interest to locals. 
  • The marketing team is also responsible for any award ceremonies that are held to celebrate individuals that have expanded Uganda's global footprint. 
  • Represents the Ministry on the National Branding Committee

OUTREACH, CULTURE AND STUDENT EXCHANGE PROGRAMS: 

Cultural Diplomacy creates a foundation of trust with other peoples. It creates relationships which endure beyond changes in Government, can reach influential members of foreign societies who cannot be reached through traditional embassy or national functions; It provides a positive agenda for cooperation in spite of policy differences; Creates a neutral platform for people-to-people contact; Serves as a flexible, universally acceptable vehicle for rapprochement with countries where diplomatic relations have been strained or are absent and is uniquely able to reach out to young people, non-elites and broad audiences even where a language barrier exists. It does this through the universally understood media of music, dance, drama, food, art, sports, tourism, film etc

Under Outreach, Culture and Student Exchange Programs the Division's role would be to

  • Foster mutual understanding between the people of Uganda and the people of other countries to promote friendly and peaceful relations through academic, cultural, sports, and professional exchanges that engage youth, students, educators, artists, athletes, fashion trends and rising leaders in Uganda and the rest of the world.
  • Liaise with the Ministry of Culture and the Ministry of Tourism, Wildlife and Antiquities to create standard promotional products that sell Uganda, for use by both HQ and Missions abroad
  • Track and ensure that all cultural cooperation bilateral agreements are compliant with the needs of Uganda and that the country maximizes benefits from them
  • Ensure that the Ministry takes the Diplomatic corps to communities. This is a way to transform MoFA into a service oriented Institution. During these outreach projects, ambassadors, heads of department and various experts in the foreign policy field are invited to outreach programs in universities and communities where the diplomatic corps meets with country men and women so as to better understand the community.
  • Responsible for organizing open days to invite International Relations students to know and understand MoFA's mandate, as well as manage the Ministry's Student Exchange Program. In close partnership with the Department of HRM, they will be able to source and identify necessary skill set in the department and outside.
  • Liaison with the National Film Commission or office responsible for film promotion to build the necessary film infrastructure and promote Ugandan films and foreign films shot on location in Uganda in association with the Directorate of Culture, the UCC, Media Council, National Theatre and UNESCO.
  • Liaison with the National Council of Sports to ensure that Sports delegations or personalities that will fly Uganda's flag abroad are well briefed, facilitated and are given the requisite public profile and assistance by our Missions abroad.
  • Represents the Ministry on bodies that vet National Icons and Cultural Ambassadors
  • Liaises with cultural Attaches in our Missions abroad

PHOTOGRAPHY AND AUDIO-VISUAL UNIT

The MoFA photo Unit documents mandated activities throughout the Ministry, telling the story of the Ministry at its headquarters and in the field. It ensures photographic and audio capabilities of the Ministry's activities are taken care of and safely stored. All images in the collection are intended for news and editorial usage. The Photography Unit's Mission is to make its collection available both internally and to media organizations, governments and non-governmental organizations, researchers and civil society at large, in order to foster public understanding of the work of the Ministry and its goals.

  • The provision and maintenance of audio-visual equipment in the Ministry
  • Short-term hire of audio-visual equipment for field activities
  • Advice on the purchasing and installation of related technology for the Ministry 
  • A basic photo, video and audio media editing and copying service
  • Photography services for Ministry activities, functions, events and publications
  • It is responsible for ensuring that all images, both historical and newly captured, are available through a specially designed Photo Library.  
  • The audio-visual section ensures quality audio-visual coverage, storage of videos and voice recordings, and the maintenance and responsible use of the Wapakhabulo Auditorium.

Highlights

PRESIDENT MUSEVENI HOSTED BY POTUS, 20th-September 2017

The President of the United States held a  welcoming reception on the evening of Tuesday, 19 September 2017, in honour of the Heads of State or Government, Vice-Presidents and Crown Princes or Princesses participating in the seventy-second session of the General Assembly, at 7.00pm at the Palace Hotel, 455 Madison Avenue.

PRESIDENT MUSEVENI, AFRICA 50 DISCUSS INFRASTRUCTURE DEVELOPMENT, 17th-September 2017

President Yoweri Kaguta Museveni has today held a meeting with Africa 50 CEO Mr. Alain Ebobisse and Ms. Carole Wamuyu Wainanina the chief Operating Officer at Park Hyatt Hotel in New York, United States of America.

HON. OKELLO ADDRESSES FIRST SUMMIT OF THE ORGANISATION OF ISLAMIC COOPERATION ON SCIENCE AND TECHNOLOGY., 13th-September 2017

Minister of State for Foreign Affairs in charge of International Affairs, Hon. Henry Oryem Okello, has called upon the OIC Summit on Science and Technology to increase funding in Science and Technology Research and Development in Universities and Institutions funded by the Organization of Islamic Cooperation (OIC), including Islamic University in Uganda.
2017 Ministry of Foreign Affairs